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FASTbook - Event Management System - Overview

FASTbook is one of the highest rated facility management programs available. The Calendar based user-friendly environment is simple to use and features on-screen help menus along with a convenient users guide. FASTbook is a complete, state-of-the-art booking system that is easily customized for your facility and your specific needs. FASTbook performs every function necessary to quickly schedule and track all aspects of an event, from initial inquiry to final invoicing.

FASTbook’s Calendars and Timelines are a graphical display of your facility’s bookings and show you everything that is taking place in your facility.
The calendar gives you an instant overview of your facility’s status in an easy-to- read monthly or weekly calendar form. The Calendar is customizable to allow you to set your personal preferences, such as calendar colors, powerful filters, hyperlinks and information displayed. The user has access to notes from the calendar, so adding a quick note to an event is simple.
The Daily Timeline is another graphical display of your facility’s bookings for one day. It gives you a snapshot of the status of all rooms. And for a broader display, our Monthly Timeline shows your facility’s bookings for an entire month.

FASTbook’s Booking Modules are powerful tools that make managing room availability and booking fast and simple. You can view the calendar to check room availability or choose one of FASTbook’s three Intelligent Booking methods to select the location and the best available room for you.

FASTbooking allows for quick capturing of all essential event information, and then finds the best available room according to your specifications. It allows you to find space, check attributes and book quickly all while the customer is still on the phone. It is so simple and quick that you can book the event in less than forty seconds.

Fastbooking’s Advanced Booking feature allows you to quickly and efficiently schedule repetitive or recurring events. By using Advanced Booking's unique pattern selector, you can schedule a dozen events as easily as one.

Event Detail allows you to enter all relevant information on one screen. With a intuitive tabular design, this screen allows you to enter in everything. From resources to finances to notes to labor, this one stop form has it all. Very useful for managing detailed events.

FASTbook supports up to nine different statuses, with plans for an unlimited amount if desired. FASTbook provides users with an estimate, a request, and a cancel status. Each customer then has the ability to define up to six additional statuses.

It does not matter which booking method you choose, you will never need to worry about Double Booking. canceling or changing statuses. With up to 9 different status possibilities, changing status simply requires that you enter the Event Detail screen and select the new status from a drop down box. The program takes care of the rest.


FASTbook’s Resource Managers coordinate all aspects of facility equipment, meals and labor, including inventory, availability, resource allocation, and invoicing for both in-house and vendor supplied resources.

The equipment database manages all aspects of your equipment including inventory, availability and cost.

You can select meals from a list of meal components for in-house or vendor supplied catering. You can also select, change or add meal components for each event. For instance, specifying how many of which entree you need for that meal.

You can select labor positions, enter their hours, and select the employee’s which you want to use; FASTbook will then calculate and keep track of cost.

When you need a detailed event outline for your event, it’s just a matter of selecting “to do” items from your predefined list and typing in the time.


Unlimited ticklers, including Automated ticklers that set automatically just incase you forget. If you need reminders to do a follow up for an event, you can select a tickler from your list of user-defined ticklers, and the system will automatically notify anyone assigned a tickler when they log into FASTbook.

FASTbook’s Complete System performs every function necessary to quickly and easily schedule and track all aspects of an event, from adding notes to an event, to handling correspondence and final invoicing. With one click on your notes button you will be able to write unlimited notes for the event or for rooms, equipment, meals and labor as well as ten user definable note tabs. If that is not enough, you can also add notes to the client. Client correspondence could not be easier. FASTbook allows you to setup Templates using MS Word for contracts and all correspondence. Just pull up an event, select the template you want from the menu, click on the merge button and you’re done. You can save all correspondence and any files or any type to the event.

Invoicing is as simple as clicking on a couple of buttons and printing a complete invoice with all resource charges.

When you need to check history for an event that took place 4 or 5 years ago, it’s never been simpler. FASTbook not only saves the old events and has 24 user definable database fields that you can name to create an in-depth financial history, such as “The Deal” as many arenas call it. It also covers things such as concession profits, advertising and revenue splits.

FASTbook generates comprehensive line item invoices and allows customized client billing for each event. Invoicing also tracks payments and adjusts totals automatically. FASTbook supports an invoice module that automatically integrates all of the billing information from Event Detail.

Because FASTbook tracks locations, rooms, meals, equipment, labor and taxes, it’s easy to create a multitude of financial reports. Besides the detailed invoicing, you have client communication history, aging, profitability, revenue, room and resource reports. FASTbook has over 2000 report combinations, you also can link the FASTbook tables to Excel or use our report builder to create it or we can create it for you in our reporting system.

FASTmail connects to your E-mail any time you need to correspond with a client to confirm or make a change to their event or just send them a reminder. It’s just a matter of selecting the FASTmail button, pick one of your correspondence templates that you previously created, add a note if needed and hit send.

FASTbook Security enables you to set up the different users of FASTbook and assign passwords and access levels. FASTbook security allows you to limit or give access to any area in FASTbook, including security by location.

EVENT SOFTWARE is constantly improving FASTbook based on feedback from our customers. The new features that we add reflect the changing need and increasing complexity of facilities and their task of scheduling events.

FASTbook’s Client Manager - Contact management program.
While FASTbook manages the event, FASTbook’s contact management program manages the Client from the clients first phone call to the end of the event or until the client has their next event. Keep track of clients or potential clients. Create a history; attach messages, important files, display calls, meetings and to-do items associated with every client in your system. The client database allows you to enter personal information about each client making a reservation or conducting business at your facility.

  • We just added more features to the FASTbook Client Manager, such as user defined fields and client groups.

  • More filter choices so that you can send a lookup (group of people) an e-mail or print and mail a mail merge letter, template, or print labels

  • Added additional database fields that you can name and and use when filtering reports

  • Can now create and send email from the Client Manager

  • Auto add note and time stamp to Client Manager when you send email

  • Has a monthly calendar to show callbacks

  • Can print your filtered information or print a client report that shows all information and notes


FASTbook Report Builder - Event Software is introducing a new custom report tool. With FASTbook Report Builder you will be able to create your own custom reports, modify existing reports, create graphs and charts, and perform custom mail merges.
Some of the features include:
· Custom Layouts, Fonts, and Paper Sizes
· Built in Query Wizard
· Built in calculations
· Detailed sub-reporting
· Custom search criteria and sorting
· Ability to Run without opening FASTbook
· Preview, Print, Email, or save to a file

This new FASTbook Report Builder will help you make anything from simple report lists to complex event reports. Reports can be saved and run by others in your facility.

FASTbook Community - Your direct connection to Event Software. It’s an interactive web site that allows FASTbook users to comment on our products or services; allowing our customer service to better interact with our customers and improve customer satisfaction.

FASTbook reports - Users have access to more than 2000 report combinations. All of FASTbook reports are e-mailable. An available report writer allows for quick and easy custom reports.

FASTbook 5.5 has an Industrial Strength SQL database for increased reliability, improved performance and has no license fees. Firebird, and its ancestry have been around for more than 20 years and is used by companies such as Motorola and IBM, and its a SQL92 / ACID compliant Relational Database Management System (RDBMS), with full ODBC and JDBC support, and its completely free to use, and every bit as powerful as SQL Server, SyBase, etc.

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Event Software’s 6th Annual User’s Conference
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Site Redesigned
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