FASTbook’s booking modules are powerful tools that make managing room availability and booking fast and simple. You can view the calendar to check room availability or choose one of FASTbook’s three intelligent booking methods to select the location and the best available room for you. FASTbooking allows for quick capturing of all essential event information, and then finds the best available room according to your specifications. It allows you to find space, check attributes and book quickly all while the customer is still on the phone. It is so simple you can book the event in less than a minute. FASTbooking’s Advanced Booking feature allows you to quickly and efficiently schedule repetitive or recurring events. By using advanced booking’s unique pattern selector, you can schedule a dozen events as easily as you can one. FASTbook has robust doublebooking prevention routines baked right in. You will have complete confidence in your schedule.
Event Detail allows you to enter all relevant information on one screen. With a intuitive tabular design, this screen allows you to enter in everything. From resources to finances to notes to labor, this one stop form has it all. Very useful for managing detailed events all in one place.
FASTbook supports up to nine different statuses, with a catchall status that allows even more backlogging if desired. FASTbook provides users with an estimate, a request, and a cancel status. Each customer then has the ability to define up to six additional specific statuses.
FASTbook’s calendars and timelines are a graphical display of your facility’s bookings and show you everything that is taking place. The calendar gives you an instant overview of your facility’s status in an easy to read monthly or weekly calendar form. The calendar is customizable to allow you to set your personal preferences, such as calendar colors, powerful filters, hyperlinks and information displayed. The user has access to notes from the calendar, so adding a quick note to an event is simple. The Daily Timeline is another graphical display of your facility’s bookings for one day. It gives you a snapshot of the status of all rooms. And for a broader display, our Monthly Timeline shows your facility’s bookings for an entire month. FASTbook’s Resource Managers coordinate all aspects of facility equipment, meals and labor, including inventory, availability, resource allocation, and invoicing for both in-house and vendor supplied resources.
Equipment – manages all aspects of your equipment including inventory, availability and cost.
Labor – enter their hours, and select the employee’s which you want to use; FASTbook will then calculate and keep track of cost.
Meals – list of meal components for in-house or vendor supplied catering. You can also select, change or add meal components for each event. For instance, specifying how many of which entree you need for that meal.
When you need a detailed event outline for your event, it’s just a matter of selecting “to do” items from your predefined list and typing in the time.
With FASTbook keeping track of your facility, you are assured to get maximum potential out of your resources. FASTbook reporting system allows you to select over 2000 report combinations. These reports have been designed to allow you to see any aspect of your facility at a glance and to run with minimal input from the user. With this reporting system you are assured to get ease of use combined with informative data with just a few clicks.
With our new Reports interface you can do more than just print your reports. You can now print your reports to the Adobe Portable Document Format (PDF) or to Hypertext Mark-up Language (HTML) to assist in the distribution of your information. There are also many other export formats available to you.
Even with FASTbook’s numerous report combinations, we realize that many facilities have very specific reports for their needs. Event Software is happy to work with you to create a custom report to satisfy your needs. We can work with you to create just the report you are looking for. We can even create reports that use custom fields of your own choosing in FASTbook. Alternatively, you can get our Report Builder and use it to make your own.
With FASTbook Report Builder you will be able to create your own custom reports, modify existing reports, create graphs and charts, and perform custom mail merges. Some of the features include:
This new FASTbook Report Builder will help you make anything from simple report lists to complex event reports.
The Client Manager is a mini-CRM built right into the software. While FASTbook manages the event, FASTbook's client manager takes care of the client. From the clients first phone call until the end of the event or until the client has their next event you will stay in contact. Keep track of clients or potential clients. Create a history; attach messages, important files, display calls, meetings and to-do items associated with every client in your system. The client database allows you to enter personal information about each client making a reservation or conducting business at your facility.
Not only can you work with your calendar on your desktop PC, but FASTbook can be accessed online and with your mobile device. With this broad scope of accessibility you can book your events anywhere, anytime. Open it up for the world or keep it private on just your network; you decide.
FASTbook and FBMobile works on your web server. Giving virtually any web-enabled phone, tablet, or other device with a web browser the ability to look up your events calendar and book directly from your phone.Features
FASTbook is a very powerful scheduling package and we do suggest you attend one of our training sessions. During training, we can help you set up and configure FASTbook according to your facility’s business process. This will save you tremendous time, and help to get you up and running efficiently on the system. We have different methods to get your staff up to speed on all the features of FASTbook. We provide training in your facility, via web tutorials, and over the telephone.
Unlimited ticklers, including automated ticklers that set automatically just in case you forget. If you need reminders to do a follow up for an event, you can select a tickler from your list of user-defined ticklers, and the system will automatically notify anyone assigned a tickler when they log into FASTbook.
FASTmail connects to your email any time you need to correspond with a client to confirm or make a change to their event or just send them a reminder. It’s just a matter of selecting the FASTmail button, pick one of your correspondence templates that you previously created, add a note if needed and hit send.
FASTbook security enables you to set up the different users of FASTbook and assign passwords and access levels. FASTbook security allows you to limit or give access to any area in FASTbook, including security by location.
Event Software is constantly improving FASTbook based on feedback from our customers. The new features that we add reflect the changing need and increasing complexity of facilities and their task of scheduling events.
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